Check back soon for details regarding the 2020 Leadership Series


2019 BCSTA Leadership Development Program Workshops

BCSTA has been working closely with Anne Cooper, former superintendent, BCSSA mentor and consultant and Joan Axford former BCASBO Executive Director, Mentor and consultant to develop a trustee leadership development program. This program is intended to pick up where the Academy and New Member Orientation left off, with Boards and senior leadership staff (Superintendents, Secretary-Treasurers, Directors) working together to ensure effective governance and financial oversight.

There are twelve regional sessions scheduled to make access easier.  In advance of each session, a ‘workbook’ resource will be provided so that each District can tailor their discussions over the two days. The program has as its outcomes enhanced understanding of Board governance and oversight responsibilities, strategic planning, and fiscal planning and oversight for boards.  An excellent group of facilitators have been secured for the workshop sessions.

It is hoped that school boards can send at least 3 trustees and available senior staff to the two-day regional workshops.  Boards are welcome to include their whole board. A board may also choose to attend a different regional session if the dates or location work better for the board members. Each board will work through their own information so please do not split up your board and attend different sessions.  The materials shared at the workshops will also be provided for trustees who cannot attend with an expectation that the individuals attending will share information covered at the sessions.

The topics covered will be more in depth than our Trustee Academy, Joint BCPSEA/BCSTA Academy or AGM Pro D.

BCSTA supports travel expenses for three trustees from each board to attend (up to a maximum of $1500 per board). Boards may also send additional trustees and/or sr. district staff at a registration cost of $50 per person. Any unclaimed grant money will be distributed to boards on a proportional basis to assist with total costs above their initial claim. Registration for everyone is required.

Registration for the sessions is now open through BCSTA ePly. Click here to access the HUB, which contains registration information. 

Workshop Venue Details

Date Location Venue Facilitators
Jan 30/31 8:30 AM –

3:30 PM

Abbotsford SD 34 Garden Park Tower (Azalea room) 2825 Clearbrook Road Abbotsford, BC, V2T 6S3 S Anne Cooper S-T Joan Axford
Feb 6/7 8:30 AM –

3:30 PM

Vancouver SD 39 Garibaldi Annex (Gym) 1025 Slocan Street Vancouver, BC, V5K 3Y2 S Bev Rundell

S-T Joan Axford

Mar 4/5 8:30 AM –

3:30 PM

Prince Rupert SD 52 Lester Centre (Lobby) 1100 McBride St

Prince Rupert, BC, V8J 3H2

S Anne Cooper

S- T Jeanette Hanlon

Feb 11/12 8:30 AM –

3:30 PM

Prince George SD 57 Van Bien Training Centre 311 Wilson Crescent Prince George, BC V2L 4P8 S Hugh Gloster S-T_Allan Reed
Feb 12/13 8:30 AM –

3:30 PM

Victoria SD 61 Richmond Elementary School

2780 Richmond Rd Victoria, BC V8R 4T4

S Bev Rundell

S-T Joan Axford

Feb 28 & Mar 1 8:30 AM –

3:30 PM

Campbell River SD 72 SD72 Board Office

425 Pinecrest  Road Campbell River, BC, V9W 3P2

S Bev Rundell

S-T Joan Axford

Mar 7/8 8:30 AM –

3:30 PM

Nanaimo SD 68 Nanaimo District Office 395 Wakesiah Ave Nanaimo, BC, V9R 3K6 S Bev Rundell S-T Joan Axford
March 7/8 8:30 AM –

3:30 PM

Fort St. John SD 60 SD60 Board Office

10112 105 Avenue

Fort St John, BC, V1J 4S4

S Hugh Gloster S-T Allan Reed
April 4/5 8:30 AM –

3:30 PM

Kamloops SD 73 Henry Grube Education Centre 245 Kitchener Crescent Kamloops, BC, V2B 1B9 S Sheila Rooney S-T Allan Reed
April 11/12 8:30 AM –

3:30 PM

Kelowna SD 23 Hollywood Road Education Services (Gym) 1040 Hollywood Rd S

Kelowna, BC, V1X 4N2

S Sheila Rooney S-T Allan Reed
April 11/12 8:30 AM –

3:30 PM

Trail SD 20 SD20 Board Office 2001 Third Ave Trail, BC, V1R1R6 S Anne Cooper

S- T Jeanette Hanlon

April 15/16 8:30 AM –

3:30 PM

Cranbrook SD 5 SD5 Board Office

940 Industrial Road #1 Cranbrook, BC, V1C 4C6

S Anne Cooper

S- T Jeanette Hanlon

Expected Outcomes of the Session

  • Understand Board governance in the areas of planning, accountability, financial due diligence and communication and consultation.
  • Trustees are confident in their role and better understand governance versus management and what they should expect  from management to support their due diligence.
  • Improved ability to monitor financial matters, ask better questions, and understand the answers.
  • Improved ability to tie resources to objectives and invest in student outcomes.
  • In a position to reflect on district policies and documents and improve on them as appropriate.

To facilitate rich discussions and in recognition of differing district contexts, participants will work with district materials organized within a Workbook, sent in advance of the sessions.

Content Area District Documentation
Board Governance
  • Board policies and bylaws in the area of governance
  • Board committee structure and committee terms of reference
Responsibility for Student Success
  • Include the district Framework for Enhancing Student Learning
  • Specific initiatives to support learners, Early Learning, Aboriginal Students, Literacy, Assessment, etc
Strategic Planning
  • Current Strategic Plan. Include Vision, Mission and Values statements if not published within the Strategic Plan.
  • Include the district Framework for Enhancing Student Learning if that is the Board’s prime planning document.
  • Facility Plan
  • Technology Plan
  • Copies of Annual Reports and other district publications communicating status of strategic plan.
Roles and Responsibilities
  • District Organization Chart
  • Job Descriptions of the Superintendent of Schools and Secretary-Treasurer
Financial Literacy
Fiduciary Governance
  • Delegation of Authority Policy or Signing Authority Matrix
Annual Budget – Setting Objectives, Principles and Consultation and Communication Plan
  • Insert District budget guiding principles, if present or Consultation and Communication Plan which could outline the budget preparation process and timelines
  • District Policies on Budgets and Allocation
Annual Budget Preparation
  • 2018/19 Annual Budget Document(s)
Implementing, Managing and Monitoring the Budget Plan
  • Forecasting Financial Documents
  • Amended Budget documents, if available
  • Surplus Policy, if available
  • Enrolment Information
  • Enterprise Risk Document, if available
Annual Financial Statements and Audit Committees
  • 2017/18 Financial Statements and Auditors Report and Auditor Management Letter
  • Description Document about the Statements that was provided by Management
  • Copy of Audit Committee terms of reference, if available
Financial Health
Setting a Tone, – the Function of Policy
  • Board procedural bylaw
  • Board policy or bylaw describing the policy development process
Communicating Strategic Directions and Decisions of the Board
  • Copy of the Board’s communication policy and/or plan
  • Samples of communications articulating decisions flowing from Board meetings
  • Sample of community engagement, surveys, forum presentations, etc. around an issue